How to get things done at JRC: Frequently Asked Questions

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I have an idea for a program. Who do I tell?

  1. First things first, ask yourself these five questions:
    • What is the relevance of the program? Why this at JRC? Why now?
    • Integration: how does it fit into the synagogue as a whole?
    • Who can I collaborate/cross program with at JRC?
    • What is JRC’s capacity to support this program?
    • What is the chance of success?
  2. All programs need to be attached to a committee.
    Take your idea to the chair or VP of a committee you are on, or contact the JRC Office for some ideas of who to work with. View a list of all committees and their chairs>>
  3. Read through our checklist
    This handy checklist shows you everything you need to prepare to host an event at JRC, and will help your committee consider all of the logistics.
    Download the Programming Checklist
  4. Fill out our Programming Proposal Form. This will keep all the info for your program in one place and help us access the scope and our capacity to support it.
    Propose a new event
  5. The approval process: The JRC Programming Leadership Team will review all requests and will respond within 48 hours to let you know if your event has been approved. 
    Criteria they consider are:
    • Cost to JRC
    • Potential revenue/fundraising benefit
    • Space availability, custodial scheduling, office staff capacity, promotional capacity
    • Interest to JRC members and interest to the wider community
    • Alignment with JRC's values

    Read the full approval procedure document>>

I’m hosting a program. What steps should I take to make sure it is a success?

Once your program has been...

 

  • Approved by your committee chair 
  • Approved by the JRC office
  • Added to the JRC calendar

...you can send all the information needed for your event in our Programming Info Form. 

Fill Out The Program Info Form

Please note that descriptions and text may be edited for length and clarity.

How can I get information into the Weekly Announcements?

Events hosted at or sponsored by JRC can be added to the Weekly Announcements. The Weekly Announcements feature events approximately two weeks in advance or less, and are sent out on Wednesdays. Items should be submitted no later than end of the day on Mondays. Please remember to provide the office with the description and information for your event.  

How do I schedule a meeting at JRC?

A variety of factors need to be considered before we schedule an event, including the number of activities on the schedule, available space and demands on the staff. It’s a good idea to have a backup date in mind just in case. Then contact the office so we can consult the calendar and see if space is avaliable. 

Why can’t we meet at JRC on Monday nights?

To accommodate staff schedules and custodial staffing needs JRC is closed on Monday evening after 5:00pm.

How can I get something posted on JRC’s website?

Contact Sharon Diaz at [email protected] to make a request for an update to the website. Postings on our website are in keeping with the JRC External Communications Policy>> 

The information about my committee on the website is outdated, how can I get it updated?

Contact Sharon Diaz at [email protected] to notify the office of updates needed on the website. Please provide a short description of your committee and provide an image if you have one.

Who do I call to get my committee/task force meeting on our website calendar?

Contact [email protected] for all scheduling needs and room requests. Please note that our building is closed on Monday nights and on Sundays during the summer months. Programs are typically not scheduled on Shabbat (Saturdays) except under special circumstances.

Are there any funds budgeted for our committee’s/task force’s work?

You can contact the Vice-President assigned to your committee or Executive Director Sharon Diaz to find out if your committee has funding through the JRC operating budget.

We want funding for our committee/task force in the budget, how can we do that?

Our budget process for the fiscal year starts in the fall when the committees identify their goals and the financial needs to accomplish those goals. In January the budget committee begins to compile budget recommendations and in February a preliminary budget is prepared for the coming year. Revisions are made with the input of the Vice-Presidents. Ideally a final budget is adopted by the Board of Directors by the April board meeting. The budget, or fiscal year is July-June. You may contact the Vice-President assigned to your committee if you have budgetary needs.

My committee/task force wants to have a fundraiser.

All fundraisers require board approval. The Development Committee is charged with maintaining a fundraising calendar for the year. Contact the Vice-President of Development about having your fundraiser approved. Once your fundraiser is approved by the board, contact the office find a suitable date for the event.

I need to purchase something for my committee/task force. Do I have to pay tax?

As a 501 (c) (3) organization, JRC is tax exempt. If you are making approved purchases for JRC, you can get a copy of our tax exemption letter from the office. Please note that Costco only exempts tax for their tax exempt members. Since we do not have an account with Costco you will have to pay tax for Costco purchases.

How can I get reimbursed for a purchase?

Be sure to save your receipts. If your purchase is a budgeted expense and has been approved by your Committee Chair/Vice President, you can send your receipts to the office, attention Sharon Diaz. Please allow about two weeks for processing.

How can we find people who would be interested in the work of our committee/task force?

A combination of getting the word out about the good work that your committee/task force does and just plain asking people is the best way to increase your members. Here are some ideas:

  • Be sure to let the JRC office know at least 3 weeks prior to when your committee/task force meets. The JRC office staff can post it on the JRC web calendar and in the announcements.
  • Think of what you want your committee/task force members to do: Plan events? Make phone calls? Design a poster? Write an article? Then the office can put something in the announcements seeking interested volunteers.
  • Write something for the monthly newsletter about your committee/task force to generate interest.
  • Call people and invite them to join you. Not sure who to call? The office can help give you some ideas. 

We need to send out a mailing. Can the office do it for us?

Committee mailings are typically done by volunteers. JRC will only pay postage costs for mailings of official JRC business. Please note that the costs associated with printing and mailing are absorbed by your committee. Make sure that there are funds available to you for that purpose.

Who you gonna call?

Sharon Diaz, Executive Director
Contact Sharon if you have a question the budget, finances for your committee, if you expect to enter into a legal agreement with another organization or vendor, if you want to include sales (i.e. tickets or books) at your event, or if you can’t find an answer to your question in this list.
Email: [email protected]
Phone: 847-328-7678, ext. 2224

Rabbi David Eber, Assistant Rabbi for Education
Contact Rabbi David if you are looking for information on our Religious School, Youth Group or High School programs.
Email: [email protected]
Phone: 847-328-7678, ext. 2225

Shelly Patt, Early Childhood Director
Contact Shelly if you are looking for information about our Early Childhood Center.
Email: [email protected] 
Phone: 847-328-7678, ext. 2227

Leslie Rosen Stern, Membership Coordinator and Clergy Assistant
Call Leslie if you have a question about membership, b'nai mitzvah, or to make an appointment with Rabbi Weiss. 
Email: [email protected]
Phone: 847-328-7678, ext.  2222

Yvonne Kaminsky, Assistant to the Executive Director and Assistant Rabbi for Education
Contact Yvonne if you have a question about Religious School registration, if you want to make a donation, or if you have questions or changes to make to the Member Portal (contact info, yahrzeits, ect).
Email: [email protected]
Phone: 847-328-7678, ext.2220

Main Office
Contact the main office with questions about your payments or statements, or to request an emailed invoice or receipt. The book keeper is in once a week but Sharon or Leslie will answer calls. 
Email: info @jrc-evanston.org
Phone: 847-328-7678

Last revised: June 20, 2019

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